HHS Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated to the Public. II. Scope and Applicability of Guidelines for Agency/Office

10/01/2002

HRSA will ensure that disseminated information meets the standards of quality set forth in the OMB, HHS and HRSA guidelines.  It is HRSA's policy to ensure and maximize the quality, objectivity, utility, and integrity of information that it disseminates to the public. We strive to provide information that is accurate, reliable, clear, complete, unbiased, and useful. We are committed to integrating the principle of information quality into every phase of information development, including creation, collection, maintenance, and dissemination.

The guidelines apply to substantive information that is disseminated by Federal agencies subject to the Paper Reduction Act (PRA), excluding information that is someone's opinion rather than fact or the agency's views. More specifically, it applies to agency initiated or sponsored information. The HRSA information to which these guidelines would apply are aggregate statistical types of information that are abstracted from grantee applications, policy and program information (i.e., data and state profile information, community information, official reports), as well as other electronic documents, newsletters, and brochures that are provided to the public. For example, this includes the HIV/AIDS State Profiles, the Title V Information System web site, the current findings from the National Sample Survey of Registered Nurses, the Area Resource File, and the HRSA State Profiles.

The pre-dissemination review described in the guidelines only applies to information first disseminated on or after October 1, 2002. The administrative mechanism for correction applies to information that the agency disseminates on or after October 1, 2002, regardless of when the agency first disseminated the information.

The guidelines would not include data provided directly to HRSA by grantees, such as individual grantee application forms, reporting requirements, performance plans, etc., but would apply to information that is disseminated from such collections of information. Examples of other types of information collections to which these guidelines would not apply is the information that is collected for the National Practitioner Data Bank (NPDB), since this information is not disseminated to the public but is restricted in access to those entities and persons who, under specified conditions may request information from the NPDB. Other information that is not covered includes papers, books, journal articles, and other documents that have the disclaimer that the information contained therein does not represent the agency's views. Information that is not covered also includes press releases, correspondence with individual persons, archival records, or opinions.  In addition, the guidelines do not apply to press releases that support the announcement or give public notice of information that HRSA has disseminated elsewhere.