HHS Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated to the Public. II. Scope and Applicability of Guidelines


A. Covered Information

AoA is committed to ensuring that disseminated information meets the standards of quality set forth in the OMB, HHS and AoA guidelines. It is AoA's goal to ensure and maximize the quality, objectivity, utility, and integrity of information that it disseminates to the public. We strive to provide information that is accurate, reliable, clear, complete, unbiased, and useful. We are committed to integrating the principle of information quality into every phase of information development, including creation, collection, maintenance, and dissemination.

The pre-dissemination review described in these guidelines only applies to information disseminated on or after October 1, 2002. The administrative mechanism for correction applies to information that the agency disseminates on or after October 1, 2002, regardless of when the agency first disseminated the information. The guidelines apply to the dissemination of substantive information that is endorsed or sponsored by the Agency. This includes:

  1. Programmatic Analyses and Evaluations
  2. Reports, Monographs, and Technical Assistance Materials, including brochures, documents, newsletters, electronic documents, and audiovisual productions, as well as reports and proceedings from AoA sponsored conferences and meetings
  3. Consumer Information
  4. Oral information, including speeches, interviews, expert opinions, only if representing AoA's views, official positions, or policies as well as written op-ed and similar editorial materials

B. Information Not Covered

  1. CCCS bibliographic information or other archival records
  2. Documents not authored by the agency and not representing the agency's views, including information authored and distributed by AOA grantees. Information that is intended to be limited in dissemination to Government employees or agency contractors or grantees
  3. Information pertaining to basic agency operations, e.g., information about agency authorities, activities, programs, along with contact information for the public, organizational charts, AoA Status Reports, solicitations, program announcements (PAs), receipt and review materials (e.g., summary statements developed in connection with grant reviews)
  4. Information intended solely for intra- or interagency use or sharing of Government information
  5. Responses to requests for agency records under the Freedom of Information Act (FOIA), the Privacy Act, the Federal Advisory Committee Act, or other similar laws
  6. Information relating solely to correspondence with individuals or persons
  7. Press releases that support the announcement or give public notice of information that AoA has disseminated elsewhere.
  8. Information intended to be limited to public filings, subpoenas, or adjudicative processes
  9. Opinions where the agency's presentation makes it clear that what is being offered is personal opinion rather than fact or the agency's views
  10. Information that is intended to be limited in dissemination to Government employees or agency contractors or grantees