HHS Guidelines for Ensuring and Maximizing the Quality, Objectivity, Utility, and Integrity of Information Disseminated to the Public. Endnotes

10/01/2002

1 In general, special terms and conditions of a grant award will specify ownership rights to data. For this purpose, "data" means recorded information, regardless of the form or media on which it may be recorded, and includes writings, films, sound recordings, pictorial reproductions, drawings, designs, or other graphic representations, procedural manuals, forms, diagrams, work flow charts, equipment descriptions, data files, data processing or computer programs (software), statistical records, and other research data. Grantees are required to place an acknowledgment of SAMHSA grant support and a disclaimer, as appropriate, on any publication written or published with such support and, if feasible, on any publication reporting the results of, or describing, a grant-supported activity. An acknowledgment shall be to the effect that: "This publication was made possible by Grant Number ____ from _________" or "The project described was supported by Grant Number ___ from ______" and "Its contents are solely the responsibility of the authors and do not necessarily represent the official views of the (name of awarding component or SAMHSA)."

2 The conditions allowing SAMHSA staff to be (co-)authors of publications under SAMHSA extramural awards ordinarily arise only from contracts and cooperative agreements, where, by definition, there is substantial programmatic (i.e., scientific-technical) staff involvement. To merit approval for (co-)authorship on publications from extra-mural awards (including grants, contracts, and other award mechanisms), SAMHSA staff must have played a substantial role beyond normal program officer duties, including the following: originating the specific ideas that led to the research activity and manuscript; performing significant portions of the activity, and participating actively in preparing manuscripts.