Feasibility Study for the Evaluation of DHHS Programs That Are or May Be Operated Under Tribal Self-Governance. Cost Estimates for Each Illustrative Model

03/03/2004

Generic cost estimates were prepared for each of the illustrative models.  This Appendix provides information on the assumptions used for each cost estimate, cost components, and total cost estimates.  These cost estimates are provided to illustrate the potential range of costs and components of costs that might be reasonably expected, for each evaluation model.  Specific cost estimates would depend on the detailed evaluation approach that might be developed by DHHS and Tribes, if an evaluation were to actually be conducted.

A. Comprehensive Evaluation Model

Two sets of cost estimates are provided for the comprehensive evaluation model, one based on the in-depth evaluation involving either 25 or 15 Tribes.  The following assumptions were used to make general cost estimates:

  • Three meetings of representatives from Tribes involved in in-depth evaluation per year;
  • Data collection by Tribal members at all 50 Tribes participating in demonstration and in-depth data collection by Tribal members at either 25 or 15 Tribes;
  • Training and technical assistance for all Tribal data collectors;
  • Two site visits per evaluation Tribe during evaluation; and
  • Attendance by two evaluation staff at two conferences per year.

The table below presents the cost estimates for the major components of the comprehensive evaluation and a total cost estimate.

Estimated Costs for Comprehensive Evaluation Model

 

25 Tribes

15 Tribes

Evaluation Team Labor

2,340,000

1,900,000

Tribal Data Collectors’ Labor

590,000

460,000

Tribal Travel to Work Group Meetings and Training

320,000

270,000

Evaluation Team Travel

170,000

110,000

Other Direct Costs

90,000

70,000

Total

$3,510,000

$2,810,000

B. Limited Evaluation Model

Two sets of cost estimates also are provided for the limited evaluation model, also based on the in-depth evaluation involving either 25 or 15 Tribes.  The following assumptions were used to make general cost estimates:

  • One meeting of representatives from Tribes involved in in-depth evaluation per year;
  • Data collection by Tribal members at all 50 Tribes participating in demonstration and in-depth data collection by Tribal members at either 25 or 15 Tribes;
  • Training and technical assistance for all Tribal data collectors;
  • One site visit per evaluation Tribe during evaluation; and
  • Attendance by one evaluation staff member at two conferences per year.

The table below presents the cost estimates for the major components of the limited evaluation and a total cost estimate.

Estimated Costs for Limited Evaluation Model

 

25 Tribes

15 Tribes

Evaluation Team Labor

950,000

800,000

Tribal Data Collectors’ Labor

440,000

380,000

Tribal Travel to Work Group Meetings and Training

150,000

120,000

Evaluation Team Travel

100,000

80,000

Other Direct Costs

40,000

30,000

Total

$1,680,000

$1,410,000

C. Evaluation Model Using Aggregate Reporting Data

The following assumptions were used to estimate costs for the evaluation model suing aggregate reporting data:

  • Three meetings of representatives from Tribes during course of study;
  • Data collection by Tribal members at all 50 Tribes participating in demonstration;
  • Telephone training and technical assistance for all Tribal data collectors;
  • No site visits during evaluation; and
  • Attendance by one evaluation staff member at one conference per year.

The table below presented the estimated costs for this model by component and a total estimated cost.

Estimated Costs for Evaluation Model Using Aggregate Reporting Data

 

50 Tribes

Evaluation Team Labor

420,000

Tribal Data Collectors’ Labor

280,000

Tribal Travel to Work Group Meetings

40,000

Evaluation Team Travel

30,000

Other Direct Costs

20,000

Total

$790,000