Evaluation of Family Preservation and Reunification Programs: Interim Report. 2.6 Administrative Data

01/08/2001

We attempted to gather administrative data on foster care placements and reports of maltreatment both before and after assignment into the study on all of the net study cases. This administrative data also contained other information such as case opening dates, types of maltreatment, and some demographic data. In Kentucky, of the 358 randomly assigned cases, no administrative data were obtained from DSS on 22 cases, an additional 20 cases had no recent activity in the administrative data,9 and as already noted, 9 cases were inappropriate referrals. These 51 cases were excluded from the administrative data analyses.10 In New Jersey, we obtained administrative data on 462 cases, 28 of which were inappropriate referrals, so that we had administrative data on 434 of the 442 net study cases (98%), 269 in the experimental group and 165 in the control group (see Table 2-8).

Table 2-8. 
Numbers of Cases on which Administrative Data are Available by County
Kentucky
  Jefferson Fayette Total KY
C E C E C E
Net Study Cases 162 155 13 19 175 174
Cases with administrative data 140 141 12 14 2 155

Note: Administrative data on one KY case in the experimental group contained only opening and closing data on an adult family member. No data on placements or reports of maltreatment were available for this case.


New Jersey
  Camden Burlington Ocean Monmouth Essex Bergen Passaic Total NJ
C E C E C E C E C E C E C E C E

Net Study Cases

19 39 20 47 29 41 23 25 45 62 20 29 11 32 167 275

Cases with administrative data

19 38 20 46 29 41 23 25 44 60 20 29 10 30 165 269

 

Tennessee

  Shelby
C E

Net study cases

49 98

Cases with administrative data

48 96

New Jersey administrative data included some information on services other than placement. In Tennessee, we obtained information on placement and reports of maltreatment from administrative data and case records. Placement data were available for 140 (95%) of the cases, 47 in the control group and 93 in the experimental group. Allegation data were available for 144 (98%) cases, 48 in the control group and 96 in the experimental group.


9 For all cases in Kentucky, we calculated the length of time between the last activity recorded in the administrative data before referral to family preservation services and the date of referral to family preservation services. For each of these 20 cases, there was no recorded activity within 3 years prior to the referral date. It appears that for these cases, recent administrative data were not obtained from the DSS system.

10 In the course of the evaluation, Kentucky changed administrative data systems, which resulted in some difficulties in the retrieval of administrative data.