Table 1. Sample Data Collection Framework

Service CategoryService/Cost ComponentsActivities and Units of ServiceRate Structure
Family Preservation ServicesTherapy AdministrationHours or sessions. Case or referralRate per family/case per referral Percentage per case or flat rate
Foster Care ServicesA. Maintenance Payments Family Foster Care Kinship Foster Care Group Care Institutional/Specialized Care Independent Living B. Other Miscellaneous Payments Clothing Allotment Transportation School Supplies Food C. Foster home development Home Studies LicensingA. Days of care per child Days in care Days in care Days in care Days in care Days, hours, class B. Per child/family Per child Per trip Per child Per family allotment C. Application Home study Approval/CertificationA. Rate per day Rate per day (level of care) Rate per day (level of care) Rate per day (level of care) Rate per day (level of care) Rate per day (level of care), rate per hour or class B. Set amount per family or child Set allotment per child Rate per type of transportation: cab, bus, car, etc. Set allotment per child Set allotment per child/family C. Rate per application process Rate per home study completed Rate per process of approval
Other Contracted (or Externally Provided) ServicesRespite Care Homemaker Services Day Care Substance Abuse Treatment E. Psychological/Developmental Assessments Counseling/Mental Health Parent Training Independent LivingPer hour or day Per home visit or per hour Per day, half day, or hour. Per session, day, hour, treatment Per session or hour Per session, hour , day Per session or hour Per hour or dayA. Rate per hour or day Rate per hour or home visit Rate per day/half day/hour by type of care Rate per treatment type: session, hours, days, medication Rate per session or hour Rate per session, hour, day Rate per session or hour Rate per hour or day
Emergency OutlaysFood Shelter Transportation Other Concrete NeedsPer family/child Per family Per trip Per family/childSet allotment per family/child Set allotment per family Rate per type of transportation: cab, bus, car, etc. Set allotment per family/child
Child Welfare Agency CaseworkScreening/Intake Investigation In Home Case Management Family Preservation/Intensive In Home Services Foster Care Case Management Adoption Court/Legal ServicesWorker hours per intake Worker hours per investigation Worker hour per home visit, call, office visit per family Worker hours per family Worker hours per placement Worker hours per adoption Worker hours performing court preparation and paperworkHours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe Hours of worker time x salary + overhead + fringe
Child Welfare Agency Indirect CostsGeneral administration Facilities Equipment TrainingStaff hours per month/year Building, utilities, plant management Standard office/desk set up ClassSalary per staff + overhead + fringe Rent, mortgage, utility rates, security, etc. per staff Agency standard cost per staff by level Rate per class per staff by level (required/elective)